May 2021 Parish Council meeting AGENDA – TUESDAY 4th May 7pm

AgendasParish Council meetings - Minutes & Agendas Uploaded on April 26, 2021

Fittleworth Parish Council


Due to the Coronavirus Government guidelines the meeting will be held via Microsoft Teams video conference call


Members of the Parish Council

All members of the Council are summoned to a meeting of Fittleworth Parish Council to be held on Tuesday 4th May 2021 at 7.00pm in the Pavilion Building.


Members of the Public

Members of the public are very welcome to attend and will be given the opportunity to speak at item 7 on the agenda. There will also be reports from District and County Councillor.


Louise Collis, Clerk to the Parish Council

26 April 2021


Prior to the meeting PCSO Neil Billingham, the current locum PCSO for the Petworth Area, will give a 5 minute update on current issues.




Agenda item   Allocated time
1.     To Elect the Chair of the Council and to receive the Chair’s Declaration of Acceptance of Office


5 Mins
2.     To Elect the Vice-chair of the Council and to receive the Chair’s Declaration of Acceptance of Office


5 Mins
3.     Apologies for absence


2 Mins
4.     Minutes of the last meeting – approval of the minutes of the meeting held on 19th April 2021 and any matters arising.


5 Mins
5.     County Councillor reports – update on County matters (if available).


5 mins
6.     District Councillor reports – update on District matters (if available).


5 mins
7.     Public questions.


10 mins
8.     Review of Delegation arrangements to Committees, Sub Committees, Working Groups, Staff, other Local Authorities and bodies 5 mins
9.     Review of Terms of Reference for Committees 5 mins
10.                  Appointment of members to existing Committees 5 mins
11.                  Appointment of any new Committee 2 mins
12.                  Review and Adoption of Appropriate Standing Orders and Financial Regulations 5 mins
13.                  Review of arrangements, (including legal agreements), with other local authorities, not-for-profit bodies and businesses 2 mins
14.                  Review of representation on or work with external bodies and arrangements for reporting back 5 mins
15.                  Review of inventory of land and assets including buildings and office equipment 2 mins
16.                  Confirmation of arrangements for insurance cover in respect of all insured risks 2 mins
17.                  Review of the council’s and/or staff subscriptions to other bodies 2 mins
18.                  Review of the council’s complaints procedure 2 mins
19.                  Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation 2 mins
20.                  Review of the council’s policy for dealing with the press/media 2 mins
21.                  Review of the Council’s employment policies and procedures 2 mins
22.                  Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence 2 mins
23.                  Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of Council 5 mins
24.                  Declaration by Council Members of personal or prejudicial interest in any of the agenda items listed below.


5 mins



25.                  Update on on-going matters not covered elsewhere

a)   Flood Survey Update


5 mins
26.                  Correspondence – to read, comment and where necessary take action on letters, emails and reports written or received by the Parish Council since the last meeting.


5 mins



27.                  Finance

a)   Income & Expenditure Account Summary Year ended 31 March 2021 – approval by resolution

b)   Annual Return – 2020/21 Annual Governance Statement – approval by resolution


5 mins
28.                  Items for inclusion on the June Agenda.  (No decisions can be made on matters raised under this item – for notification only.)


29.                  Date of next meeting: Monday 21st June 2021 at 7.00pm in the Pavilion Building. Total time  1 hrs 47 mins