Fittleworth Parish Council
ANNUAL PARISH COUNCIL MEETING
Due to the Coronavirus Government guidelines the meeting will be held via Microsoft Teams video conference call
Members of the Parish Council
All members of the Council are summoned to a meeting of Fittleworth Parish Council to be held on Tuesday 4th May 2021 at 7.00pm in the Pavilion Building.
Members of the Public
Members of the public are very welcome to attend and will be given the opportunity to speak at item 7 on the agenda. There will also be reports from District and County Councillor.
Louise Collis, Clerk to the Parish Council
26 April 2021
Prior to the meeting PCSO Neil Billingham, the current locum PCSO for the Petworth Area, will give a 5 minute update on current issues.
|Agenda item||Allocated time|
|1.||To Elect the Chair of the Council and to receive the Chair’s Declaration of Acceptance of Office
|2.||To Elect the Vice-chair of the Council and to receive the Chair’s Declaration of Acceptance of Office
|3.||Apologies for absence
|4.||Minutes of the last meeting – approval of the minutes of the meeting held on 19th April 2021 and any matters arising.
|5.||County Councillor reports – update on County matters (if available).
|6.||District Councillor reports – update on District matters (if available).
|8.||Review of Delegation arrangements to Committees, Sub Committees, Working Groups, Staff, other Local Authorities and bodies||5 mins|
|9.||Review of Terms of Reference for Committees||5 mins|
|10.||Appointment of members to existing Committees||5 mins|
|11.||Appointment of any new Committee||2 mins|
|12.||Review and Adoption of Appropriate Standing Orders and Financial Regulations||5 mins|
|13.||Review of arrangements, (including legal agreements), with other local authorities, not-for-profit bodies and businesses||2 mins|
|14.||Review of representation on or work with external bodies and arrangements for reporting back||5 mins|
|15.||Review of inventory of land and assets including buildings and office equipment||2 mins|
|16.||Confirmation of arrangements for insurance cover in respect of all insured risks||2 mins|
|17.||Review of the council’s and/or staff subscriptions to other bodies||2 mins|
|18.||Review of the council’s complaints procedure||2 mins|
|19.||Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation||2 mins|
|20.||Review of the council’s policy for dealing with the press/media||2 mins|
|21.||Review of the Council’s employment policies and procedures||2 mins|
|22.||Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence||2 mins|
|23.||Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of Council||5 mins|
|24.||Declaration by Council Members of personal or prejudicial interest in any of the agenda items listed below.
|25.||Update on on-going matters not covered elsewhere
a) Flood Survey Update
|26.||Correspondence – to read, comment and where necessary take action on letters, emails and reports written or received by the Parish Council since the last meeting.
a) Income & Expenditure Account Summary Year ended 31 March 2021 – approval by resolution
b) Annual Return – 2020/21 Annual Governance Statement – approval by resolution
|28.||Items for inclusion on the June Agenda. (No decisions can be made on matters raised under this item – for notification only.)
|29.||Date of next meeting: Monday 21st June 2021 at 7.00pm in the Pavilion Building.||Total time 1 hrs 47 mins|