Present: Jane Claxton (JC) Chair, Kerry Coughtrey (KC) , Mike Allin (MA), David Brittain (DB), Tony Broughton (TB), Robin Dunstan (RD), Lee Scott (LS), Sally Tanner (ST) & Chris Welfare (CW)
In attendance: County Janet Duncton (JD), Alan Sutton (AS), Louise Collis (Clerk)
Outstanding Action points – May 2020 – December 2020 Parish Council meeting
Agenda Item | Councillor | Due Date | Completed | |
14 – External Bodies
(May 2020) |
Formation of local Parish Councils Meetings – Gauge interest with other councils | JC/Clerk | On going | Clerk has set up a what’s app group for clerks – Bury, Sutton & Barlavington, Duncton & Fittleworth |
34- Finance Current Year
(May 2020) |
CW to submit claim for Neighbourhood Plan Grant | CW | By Next meeting | In Progress. CW to submit – ongoing
|
16- Health & Safety Reports
(June 2020) |
Millennium Arch – Clerk to get 3 quote for structural inspection
|
Clerk | Ongoing | JC/MA to discuss prior to next meeting – JC to contact Oakmasters once a clearer Traffic calming proposal as been agreed with the 2020 Consultants |
7 – BT Phonebox Near The Swan
(Aug 2020) |
Repainting of phonebox by BT | Clerk | Ongoing | BT Openreach have added the phonebox to the 2021 painting schedule. Clerk to monitor |
10c)- Working Groups
(Sept 2020) |
Communications Working Group
Data Protection Officer –The clerk will look into options for a third party data protection officer |
Clerk |
Ongoing |
|
10c)- Working Groups
(Sept 2020) |
Communications Working Group
Update Privacy Statement to cover all areas – not just data held in relation to the website. The Clerk will update the Policy for review and approval. |
Clerk |
Ongoing |
|
10d iii) Finance – Drainage report
(Nov 2020) |
Commission drainage survey for network of drains from top of Lower Street to River | Planning Committee | Ongoing | January 2021 update – Scope of work has been agreed by the Planning Committee and LS to approach 3 companies for a quote for the work.
√Quotes received and contractor approved at April PC meeting. |
11h)i) – Working Groups – Playground Maintenance
(Nov 2020) |
· Loose/ missing post caps / slats on fencing (finger trapping risk) Repair & Monitor for any further deterioration
· Worn swing chain (cradle seat) to monitor and to replace when 40% worn
· Outdoor Fitness Equipment – Skier – The weld(s) on this item have failed. · Table tennis net – welding required · Vandalism – Table Tennis fire damage – Youth Area – Mick Foote to repair |
Clerk/MF
R. Levett/ Clerk
Mick Foote Mick Foote
Mick Foote |
Ongoing
Quote received/ Ongoing
Ongoing
Ongoing
Ongoing
|
To be carried out shortly
√Quote received & Made2Play instructed. Per Made2Play email dated 12/3/21 work to be carried out once part received
|